Automating Excel-Based Financial Statements

Authored by David Ringstrom
About this Course
Topics covered include: In this session, Excel expert David Ringstrom, CPA, shows you step-by-step how to create dynamic accounting reports for any month of the year on just one worksheet. While Excel users often build worksheets for each month of the year, such worksheets can be cumbersome to revise. As an alternative, David explains how to use Excel functions, including VLOOKUP, OFFSET, and SUM, to quickly create accounting reports that can toggle to any reporting period with only two mouse clicks. He also outlines how to export data from your accounting package, improve the integrity of your spreadsheets, incorporate Check Figures and Alarms into you work, and more. David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in Excel 2016. He draws your attention to any differences in Excel 2013, 2010, or 2007 during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the course; See how to use the Trusted Document feature in Excel 2010 and later to suppress the Data Connection security prompt; Discover how to incorporate Check Figures and Alarms into your work; Use Conditional Formatting to draw attention to reports that don't balance to the source data; Learn why, in many cases, you should export reports intended for spreadsheet analysis to a .CSV file instead of an Excel workbook; Create an in-cell list by way of Excel's Data Validation feature; Learn a simple design technique that greatly improves the integrity of Excel's SUM function; Use Excel's OFFSET function to dynamically reference data from one or more accounting periods. Upon completing this course, you should be able to: Use Excel's OFFSET function to dynamically reference data from one or more accounting periods; Identify and apply Conditional Formatting to draw attention to reports that don't balance to the source data; Recognize how to export data from an accounting package to create a "set-and-forget" link to accounting data in Excel; Identify issues that cause the gravest data integrity issue within a 12 month financial statement exported from an accounting software to Excel; Describe and utilize Microsoft Query; Recognize uses of Data Validation; Describe what the Data Connection security prompt signifies; Identify which command to access on Excel's File menu to determine if you're using Office 365; Recognize file formats QuickBooks allows you to export reports to; Identify where to locate the Properties command for modifying ODBC connections within an Excel workbook; Differentiate CONCAT and CONCATENATE worksheet functions; Identify which menu in Excel the Name Manager command appears on; Describe the MONTH function; Identify and apply the OFFSET function; Recognize which ribbon tab the Conditional Formatting feature appears on.
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NASBA Field of Study
Computer Software & Applications
Level
Intermediate
CPE Credits
2.0
Prerequisites
Experience Working with Excel Spreadsheets.
Last Updated
08/31/2018
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